The Benefits of a Board Room Portal
A board room portal is an online secure platform that allows administrators and directors to access corporate-related documents from any device. This solution provides security features that are that is not offered by traditional email systems. Users need to log in using a unique profile and password. It also has a built-in user access control system. It also monitors data centre staff and employs closed-circuit surveillance. All data is secured and it can support multi-factor authentication. This is an essential feature for companies that handle sensitive data, particularly those in the government sector.
A good board portal will aid directors in preparing for meetings, by giving them access to the most recent version of all reports as well as supporting documents in one place. This reduces time spent scouring shared drives, email attachments and file cabinets. Directors can easily add annotations to documents prior to the meeting to make sure they are prepared. Any changes made to a board’s document are reflected instantly. In contrast to PDFs these boards can be used on any device and are compatible with all browsers on the internet.
The minutes are then prepared and then circulated to the board for approval. This keeps the board focussed on governance issues, instead of administrative tasks. It also makes it easier for the board to comply with the regulations board room guru and internal policies for governance. The items identified during the meeting may be allocated and tracked to members, and an audit is recorded.