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What is Hubdoc and How Can Businesses Benefit From It?

Accounting and bookkeeping practices can use Hubdoc to save time chasing documents from clients, do less data entry, and check transactions against original documents. Xero provides resources to help practices set up Hubdoc for their own use, and easily onboard small business clients. HubDoc itself is a good platform that pretty much runs in the background of my business. I like HubDoc because it allows sync of receipts to google drive, Xero Files and Dropbox (which also allows local backup on an HD).However the ui/ux of the mobile app is awful.

• Some users also mark the superior ease of setup of AppZen and risk management features, although Hubdoc seems to be doing a better job at automation.
• At TEC, we’ve been guiding customers for over 25 years, helping them select software that aligns perfectly with their strategic goals.
• Since being acquired by Xero, Hubdoc continues to evolve into a feature-rich platform for Xero users to capitalize on.
• It has a powerful ability to automatically download all your documents and store them securely.
• There is also an option to assign tags for better document management.
• As signing papers is a regular part of any document flow, PandaDoc provides easy ways through which you can find, review, and approve documents.

You can take a photo with your phone, upload it to your customized email and export it easily to your accounting system. Hubdoc offers a simple folder structure for ease of use and familiarity for users. It also has an auto-fetch feature that allows you to access vendor statements directly. You can delegate access to Hubdoc and Receipt Bank so you can focus on more important things. Your bookkeeper, accountant, or anyone with granted access can scan and upload documents in both software.

Hubdoc Customers by Employee Size

Hubdoc is a powerful application designed to organize your data from a variety of sources. It gathers your receipts, invoices, statements and bills and stores them in one central hub. No longer do you need to login to several different accounts to get your information. Equipped with the right technology, filing cabinets become obsolete when it comes to securely storing your accounting and financial data, like receipts, bank statements, and sales invoices.

In August 2018, Hubdoc was acquired by Xero for $94m, being the largest ever deal conducted by Xero. Hubdoc has also been a partner of Xero for many years and it can be added as a third-party application. Hubdoc is designed to alleviate data entry for busy business owners and bookkeepers as it captures, processes, and syncs important information between leading accounting applications. This works by simply snapping paper invoices, bills, or receipts using a smartphone or tablet camera, and the apps for iOS or Android scan those documents ready for upload. HubDoc stands as an epitome of effective document management, with unique features such as optical character recognition (OCR) which ensures accurate data capture from documents.

PandaDoc

Hubdoc and Receipt Bank are both cloud-based applications that analyze data from images you have taken without the need for any manual data entry. In addition, Receipt Bank also sorts and files information captured to your account and lets you publish it in a uniform format in the current law firm bookkeeping accounting software you use. For the last week, it crashes at the login screen and send me in a do loop with login and authentication.App used to work, but with some odd bugs. After applying tags, I’d have to close the app because the close/back button was outside the screen area.

Thus, using both software packages together can totally eliminate data entry while giving you more confidence that your books are in order. Hubdoc scans it and extracts the data for your accounting system and keeps the record. Everything gets stored in one place with secure access for those that need it. For regular, ongoing invoices, you set up rules as to what account should be charged and what account the money is coming out of. Hubdoc feeds the extracted data into the accounting system ready to match if you are downloading, or just part of your accounting records.

Four Ways to Use Hubdoc

Instead of logging into multiple online accounts to check your statements and bills, you can view all of them with just your Hubdoc credentials. You can also forward email paperwork to Hubdoc and they will extract key data for you. And if you have already scanned receipts, invoices and bills, you can upload them to your account and Hubdoc will extract all the important information. Hubdoc is indeed a very easy piece of software to use, but uploading random documents may also require that you review these documents to make sure they are properly categorized. There is also an option to assign tags for better document management.

• But from what we have seen, it looks like most users don’t have any significant problems with this app, although a few pointed out that the app gets “frozen” sometimes.
• Hubdoc turns a PDF bank statement into a CSV, making it quick and easy to get the transaction data into Xero.
• AuditFile is a relatively new entry to the market, and it doesn’t have that many reviews as such.
• A user with a Xero account can get hold of their customer service regarding their Hubdoc queries.
• Xero has done almost nothing and is letting Hubdoc wither on the vine.

Not entirely responsive.Often I would take several receipt pictures, then one would fail to upload. App would crash and then make me log back in and ask for an Authenticator. Any receipts uploaded in the few minutes before would be fine and I’d have to start again not knowing where I had left off. You can even test it for 14 days to determine if it’s really what you need.

The app has become a popular option for those looking to better organize their paperwork. Keep reading this blog for more helpful articles on ways to grow your business in the smartest ways possible. This guide is the nuts-and-bolts of Hubdoc reviews, and hopefully, we’ve given you a clear picture of the extensive capabilities of this powerful software.

• AuditFile comes with several pricing plan options, with the lowest being $119/per month.
• Hubdoc uses optical character recognition (OCR) to scan your documents and extract important information before storing them.
• The action you just performed triggered the security solution.
• You don’t need to transfer everything from your own accounting system.
• This works by simply snapping paper invoices, bills, or receipts using a smartphone or tablet camera, and the apps for iOS or Android scan those documents ready for upload.
• Hubdoc is able to read (using OCR technology) your receipts, bills, and data, and publish them in QuickBooks or Xero.
• However, as with any software solution, user reviews reflect varying degrees of satisfaction.

The app relies on its integrations with Excel to locate and reference required data as well as entire documents. On top of that, the app pulls the necessary information from documents with the help of optical character recognition (OCR). Hubdoc protects all your data with 256-bit encryption, SSL/TLS and a Premium Extended Validation service. Taking it a step further, the application uses McAfee and TRUSTe to monitor and validate activity and secure your data. Hubdoc users, however, have accuracy issues with their captured photos and need more improvement when it comes to extracting correct data. Simply log in to the client’s institution, view and select statements to configure and sync with your accounting package.